Section 86-4.3 - Recording and reporting of financial and statistical data

86-4.3 Recording and reporting of financial and statistical data.

(a) Effective for all fiscal years beginning on or after January 1, 1975 treatment centers and/or diagnostic centers shall use the accrual basis of accounting except where an alternate basis is mandated by law. For fiscal years beginning on or after January 1, 1986 treatment centers and/or diagnostic centers shall submit to the New York State Department of Health a certified Ambulatory Health Care Facility-1 form (AHCF-1) no later than April 30th of each year or a later due date if specified in the annual report form transmittal.

(1) Investments, other than donations, shall be reported on the balance sheet of the AHCF-1 at cost. However, the notes to the financial statements shall describe the assets and indicate the quoted market value and cost for each category of investment.

(2) Fixed assets, other than donations, shall be reported on the balance sheet of the AHCF-1 at cost.

(b) Each facility shall complete and file with the department and/or its agent annual financial and statistical report forms supplied by the department and/or his agent. Each facility shall also file a copy of the audited financial statements for the facility, covering the same period as the annual report. Information contained in such filings shall be used by the department to establish rates of payment.

(c) Facilities shall submit to the commissioner separate financial and statistical data for each service and procedure for which rates are established.

(d) Effective on and after January 1, 1995, all diagnostic and/or treatment centers including satellite clinics covered under the same licensure and excluding diagnostic and/or treatment centers operated by New York City or by the New York City Health and Hospitals Corporation shall maintain all books and records utilized for cost reporting and reimbursement purposes on a calendar-year basis.

(e) Financial and statistical report forms shall be completed in accordance with generally accepted accounting principles as applied to medical facilities, unless the report instructions authorize specific variation from such principles.

(f) The financial and statistical reports required by this Subpart shall be submitted to the department and/or its agent no later than 120 days after the close of the fiscal year or a later due date if specified in the annual report form transmittal. A single thirty (30) day extension of time for filing reports may be granted by the commissioner only if a request for extension is received prior to the due date of the report and only if the facility justifies that the reports cannot be filed by the due date for reasons beyond the control of the facility.

(g) Reserved.

(h) In the event a facility fails to file the required financial and statistical reports on or before the due date or extended due date, or fails to comply with the provisions of section 86-4.4 of this Subpart, the commissioner shall reduce the facility's current rate paid by state governmental agencies by two percent beginning the first day of the calendar month following the original due date of the required reports and continuing until the last day of the month in which the required reports are filed.
 

Effective Date: 
Friday, July 26, 1996
Doc Status: 
Complete