Section 600.2 - Definitions.

600.2 Definitions. Terms used in this Subchapter have the meaning ascribed to them by the Social Services Law or this Title or by normal usage unless a different meaning is apparent from the context in which they are used. For purposes of this Subchapter:

(a) Administrative costs means expenditure or costs incurred in relation to the overseeing or delivery of public assistance, care or services, as opposed to payments to recipients, vendors or others actually receiving or providing the assistance, care, services, supplies or other items for which reimbursement is available.

(b) Allocation means a process of dividing costs or expenditures among more than one program or activity.

(c) Allocation basis means a standard or method, used as a reference or guide, for making an allocation.

(d) Allocation plan means a plan or scheme prescribing a means of allocation, usually used to ascribe a portion of a larger unit's costs to a subunit.

(e) Appropriation means an amount authorized to be spent by a governmental unit for a specified purpose during a specified time.

(f) Control means an accounting device used to consolidate information concerning particular types of transactions, resources or other aggregated matters for the purpose of facilitating management of those matters.

(g) Direction means a published statement made by the commissioner, or an authorized agent exercising a power of the department or the commissioner, pursuant to section 20(3) or 34(3) or other appropriate provisions of the Social Services Law, such as regulations, administrative directives, bulletins, manuals and other numbered, titled and indexed communications, but will not include oral or written statements made by any official other than one authorized to act for the commissioner pursuant to section 9 of the Public Officers Law.

(h) Electronic data processing means a process utilizing mechanized claims processing or information retrieval systems, usually using equipment commonly called computers.

(i) Federally nonparticipating (FNP) means reimbursement made by the State or another entity for which there is no Federal financial participation, usually indicating reimbursement in whole or in part by a State governmental entity.

(j) Federal participation (FP) means reimbursement made in whole or in part by a Federal governmental entity or agency.

(k) Format means a specified manner of presenting information, such as a pre-printed form, a published description of the manner in which such information must be presented, a computer or systems process, or any other specified manner of presentation.

(l) Function means a cost classification used by districts to code payroll and non-salary expenditures, as well as other specified expenditures, subject to direction of the department.

(m) Indirect costs means amounts derived or inferred, usually by allocation or a methodology used to distribute such amounts to a particular purpose or classification different from the designation given to them when originally expended or otherwise recorded, usually used in relation to general or administrative expenditures such as rent, electricity, fuel, utilities, equipment, management salaries and other similar classifications.

(n) Pool means a group of classifications that contains as yet undivided costs, the aggregate of which is to be subdivided and allocated to other classifications, subclassifications or pools.

(o) Recovery means a type of retrieval representing funds that cannot be attributed to specific items of assistance without the use of an allocation or derivation calculation provided by the department.

(p) Refund means money repaid to the district to cancel or reduce specific items of assistance previously expended or claimed, or current contribution received by a district and not reflected in the budget computation of a grant to or for a recipient, being a type of retrieval distinguished from recoveries or other retrievals.

(q) Retrieval means amounts received by or credited to the district or the department which represent the return of assistance, benefits or other expenditures provided on behalf of a recipient, vendor, provider, responsible relative or other party, and which should be returned, in whole or in part, to the State or Federal authorities or should be used to reduce current claims for reimbursement, whether for specified programs or activities or for unspecified or unclassified general assistance or expenditures.

 

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