SubChapter G - Statistics

SUBCHAPTER G
Statistics
PART
650 Reports of Private Institutions and Agencies
651 Public Assistance Reports
652 (Reserved)
653 Personnel Reports
654 (Reserved)
655 Welfare Management System

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Part 650 - REPORTS OF PRIVATE INSTITUTIONS AND AGENCIES

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Statutory Authority: 
Social Services Law, Sections 20, 34, 37, 81

Section 650.3 - Child-caring agencies and institutions (annual financial reports).

Section 650.3 Child-caring agencies and institutions (annual financial reports). Child-caring institutions and agencies which are in receipt of public moneys shall report on report form CW-3b consisting of three sections as follows:

(a) current income;

(b) current expense; and

(c) balance sheet as of last day of year.

(d) Each such facility shall also submit an annual report of medical care, services and census data on Form DSS-1113, no later than 45 days following the end of the calendar or fiscal year of operations of such facility (whichever is applicable).

 

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Section 650.4 - Hospitals or sanatoria (annual reports).

650.4 Hospitals or sanatoria (annual reports). (a) Hospitals and sanatoria shall report annually on form H-1 consisting of three sections as follows:

(1) general information;

(2) service statistics--inpatient; and

(3) service statistics--outpatients (excluding dispensary).

(b) Hospitals and sanatoria which are in receipt of public moneys shall also report annually financial data on report form H-2 consisting of three sections as follows:

(1) current income;

(2) current expenses; and

(3) balance sheet as of last day of year.

 

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Section 650.5 - Private homes for the aged.

650.5 Private homes for the aged. (a) Homes for the aged shall report annually on form HA-2a consisting of five sections as follows:

(1) general information;

(2) residents remaining in the home on the last day of the year;

(3) staff of the home on the last day of the year;

(4) application for residence during the year; and

(5) capacity.

(b) These institutions shall also report for the months of June and December on form HA-1 consisting of three sections as follows:

(1) movement of population;

(2) reasons for residents withdrawing permanently during the month; and

(3) vacancies available for use on last day of month.

(c) Homes for the aged which are in receipt of public moneys shall also report their financial transactions on form HA-2b consisting of three sections as follows:

(1) current income;

(2) current expense; and

(3) balance sheet as of the last day of year.

 

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Section 650.6 - Institutions providing temporary or special care (annual statistical reports).

650.6 Institutions providing temporary or special care (annual statistical reports). (a) Institutions providing special or temporary care shall report annually on form WS-31 consisting of three sections as follows:

(1) general information;

(2) service statistics; and

(3) statistics on services rendered by institutions providing temporary shelter care.

(b) Organizations providing only temporary shelter care for adults shall report annually on form WS-31a consisting of two sections:

(1) general information; and

(2) service statistics.

(c) Institutions providing special or temporary care which are in receipt of public funds shall submit an annual financial report on form WS-32, consisting of two sections as follows:

(1) current income; and

(2) current expense. This report shall be submitted within 30 days after the expiration of the fiscal year of the reporting institution.

 

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Section 650.7 - Medical convalescent or nursing homes which are incorporated

650.7 Medical convalescent or nursing homes which are incorporated

(annual statistical and financial reports). (a) Medical convalescent or nursing homes which are incorporated shall make an annual statistical report using the first two sections of form WS-31, which consists of three sections as follows:

(1) general information;

(2) service statistics; and

(3) statistics on services rendered by institutions providing temporary shelter care.

This report shall be submitted to the State Department of Social Services within 30 days of the expiration of the fiscal year of the reporting institution.

(b) Medical convalescent or nursing homes which are incorporated, and which are in receipt of public funds, shall make an annual financial report using form WS-32, consisting of two sections as follows:

(1) current income; and

(2) current expense. This report shall be submitted to the State Department of Social Services within 30 days of the expiration of the fiscal year of the reporting institution.

 

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Part 651 - PUBLIC ASSISTANCE REPORTS - OTDA

This part is NOT maintained by the Department of Health. The following table of contents may not be current. For information and/or copies please contact: Office of Temporary & Disability Assistance 40 North Pearl Street Albany, New York 12243 (518) 473-1090
PART 651

PUBLIC ASSISTANCE REPORTS

(Statutory authority: Social Services Law, Sections 20(3)(d),
34(3)(f), 149 of PTB of ch. 436, L. 1997)
Sec.
651.1 Federal programs (quarterly report)
651.2 State programs (annual report)
651.3 Annual report on concurrent receipt of PA and OASDI
651.4 Statistical report of medical care, services and supplies provided
through medical assistance vendor payments
651.5 State charges (monthly report)
651.6 Annual report on fraud cases

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Part 653 - PERSONNEL REPORTS

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Statutory Authority: 
Social Services Law, Sections 20, 34

Section 653.1 - Annual reports on staff.

Section 653.1 Annual reports on staff. (a) Report on employees on payroll. All public welfare districts shall report information concerning the number of employees, appropriately classified, on its payroll, using form RS-226, prepared in accordance with the instructions of the department. Such report shall be submitted on or before July 25th for the year ending the next preceding June 30th.

(b) Accessions, separations and vacancies. All public welfare districts shall report information concerning accessions, separations and vacancies in full-time public welfare positions, appropriately classified, using form RS-227, prepared in accordance with the instructions of the department. Such report shall be submitted on or before July 25th for the year ending the next preceding June 30th.

(c) Employees working in day care programs. All public welfare districts administering child day care programs shall report on the number of employees, appropriately classified, working in such program, using form RS-228, prepared in accordance with the instructions of the department. Such report shall be submitted on or before July 25th for the year ending the next preceding June 30th.

(d) Graduate education of staff. All public welfare districts shall report on the graduate education of public welfare agency staff, appropriately classified, using form RS-123, prepared in accordance with the instructions of the department. Such report shall be submitted on or before August 10th for the year ending the next preceding June 30th.

 

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Part 655 - WELFARE MANAGEMENT SYSTEM

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Statutory Authority: 
Social Services Law, Sections 20(3)(d), 21(2), 34(3)(f), 355, 363-a

Section 655.1 - Local districts responsibilities.

Section 655.1 Local districts responsibilities. Local social services districts, in accordance with section 21 of the Social Services Law, and pursuant to the implementation schedule established by the department, shall:

(a) collect all demographic and eligibility data, as specified by the department on the appropriate State-prescribed forms and transmit such information as is required to the department via the Welfare Management System;

(b) be responsible for the accuracy and currentness of all data specified in subdivision (a) of this section;

(c) utilize the functions and outputs of the system established by the department in registering and evaluating all applications and in determining eligibility for home relief, aid to dependent children, veterans assistance, medical assistance, food stamps, social services, and emergency assistance to adults; and

(d) review, approve and implement authorizations generated by the system as a result of subdivisions (a)-(c) of this section.

 

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Section 655.2 - Expungement of identifying information.

655.2 Expungement of identifying information. (a) Where child protective services are provided for a child who is a subject of an indicated report of child abuse or maltreatment pursuant to title 6 of article 6 of the Social Services Law, the Welfare Management System shall expunge all information identifying the child as a recipient of child protective services no later than three months after the child's 18th birthday. This process shall include the expungement of the name of the child who is the subject of the report.

(b) Where preventive services are provided for a child or children and the family pursuant to section 409-a of the Social Services Law, the Welfare Management System shall expunge all information identifying that the child or children and the family received preventive services, within three months after the 18th birthday of the youngest child in receipt of preventive services. This process shall include the expungement of the name of the child and the family members in receipt of preventive services.

(c) Where a person either was or presently is in receipt of services in addition to child protective services and/or preventive services, the Welfare Management System shall retain identifying information on those other services, including the name of the recipient, but shall not reflect the providing of child protective services and/or preventive services past the dates set forth in subdivisions (a) and (b) of this section.

 

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Section 655.3 - Reimbursement for parallel processing.

655.3 Reimbursement for parallel processing. Administrative expenditures related to the operation of client eligibility systems which constitute parallel processing of the Welfare Management System will not be reimbursable in any social services district. For the purposes of this regulation, the activities of local social services districts which may be construed to be "parallel processing" include, but are not limited to, the following tasks:

(a) preparation of a local equivalent authorization document for each client transaction for input into a local system;

(b) pre-edit procedures and document comparison to attempt system synchronization;

(c) entry of data into a duplicative system;

(d) maintenance of paper files to accommodate the local authorization system; and

(e) hardware and software maintenance costs associated with duplicative systems.

 

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