REPEALED ON 1/17/2018 Section 5-1.49 - Reporting and record keeping requirements
Effective Date
5-1.49 Reporting and record keeping requirements. (a) All water systems shall report the following information to the State within ten days of the end of each applicable monitoring period:
(1) results of all first draw lead and copper tap samples, including site locations and criteria;
(2) certification that the first draw sample for lead and copper was a one liter sample and that to the best of their knowledge has stood in the plumbing system for at least six hours;
(3) if a resident collected the samples, certification that the water system informed the resident of the proper sampling procedures;
(4) the 90th percentile lead and copper values;
(5) an explanation of changes in sampling sites if any; and
(6) results of all distribution tap samples, entry point and source water samples for lead, copper, pH, alkalinity, calcium, conductivity, temperature and orthophosphate or silica.
(b) Water systems shall submit the following applicable reports:
(1) Water systems that cannot complete their sampling pool with tier 1 sampling sites must notify the State in writing justifying their selection of tier 2 or tier 3 sampling sites.
(2) Water systems that are unable to locate enough sampling sites with lead service lines to equal 50 percent of the required sampling pool must notify the State in writing why they were unable to locate enough sampling sites.
(3) Water systems that have maintained optimal water quality parameters for two consecutive six month monitoring periods and wish to reduce the sampling frequency for first draw lead and copper tap samples to once a year and the number of sites to the reduced monitoring number shall submit a request to the State with supporting data.
(4) Water systems that have maintained optimal water quality parameters for three consecutive years and wish to reduce the sampling frequency for first draw lead and copper tap samples to once every three years shall submit a request to the State with supporting data.
(5) Water systems that wish to demonstrate that they have achieved optimal corrosion control treatment under section 5-1.40 (a) of this Subpart shall submit a report to the State demonstrating that they have met the criteria.
(6) Small and medium water systems that exceed the action level for lead or copper must submit their recommendation for optimal corrosion control treatment within six months of failure to meet the action level.
(7) Water systems that perform corrosion control studies must submit a report of the study within the applicable time frame.
(8) Water systems that are required to install optimal corrosion control treatment designated by the State must notify the State in writing certifying installation completion by the applicable date.
(9) Water systems which exceed lead or copper action levels must submit a report to the State recommending installation of a source water treatment or demonstrate why the source does not need treatment.
(10) Water systems that are required to install source water treatment must notify the State in writing certifying that source water treatment was installed within 24 months after the State required source water treatment.
(c) All water systems that are required to replace lead service lines shall report the following information to the State:
(1) Within 12 months after a water system exceeds the lead action level after installing optimal corrosion control treatment and/or source water treatment, the water system shall submit a report to the State. The report shall include the results of a material evaluation of the distribution system, the initial number of lead service lines and a schedule for replacing at least seven percent of the lead service lines annually.
(2) Submit an annual report to the State containing the following information:
(i) the number of lead service lines scheduled to be replaced during the previous year;
(ii) the number and location of the lead service lines actually replaced during the previous year; and
(iii) the number and location of lead service lines where service line samples were collected during the previous year.
(3) When a water system elects not to replace a lead service line because the lead service line sample was equal to or less than 15 micrograms per liter, the water system shall report the sampling method, date and results of the lead service line sample.
(4) If a water system seeks to prove that it does not have control over the entire lead service line, it shall submit to the State the appropriate documentation within three months of becoming subject to the requirement to replace lead service lines.
(d) All water systems subject to public education requirements shall report to the State by December 31st of each year the actions taken to meet its requirement. This report shall include the content of materials distributed, the dates of delivery and a list of the means of delivery (names of newspapers, radio stations, etc.used).
(e) Additional monitoring. Any water system which collects sampling data besides that required by this section and sections 5-1.40 through 5-1.48 of this Subpart shall report the results to the State within the first 10 days following the end of the monitoring period which the samples were collected.
(f) Notwithstanding anything to the contrary in section 5-1.72 of this Subpart, any water system subject to the requirements of this section and sections 5-1.40 through 5-1.48 of this Subpart shall retain on its premises records of all sampling data and analyses, reports, surveys, letters, evaluations, schedules, State approvals and conditions and any other information pertaining to this section and sections 5-1.40 through 5-1.48 of this Subpart for at least 12 years.