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Title: Section 50-2.2 - Definitions

50-2.2 Definitions.

As used in this Subpart, the following words and terms shall have the indicated meanings:

(a) Data subject means any natural person about whom personal information has been collected by an agency.

(b) Personal information means any data concerning a data subject which, because of name, number, symbol, mark or other identifier, can be used to identify that data subject.

(c) Records access officer means the records access officer or his/her authorized representative and shall be the person from whom records may be obtained, as listed in section 50-1.4 of this Part.

(d) Records access appeals officer means the Director, Department of Health, Public Affairs Group, whose business address is: Empire State Plaza, Corning Tower, Albany, NY 12237.

(e) Records means any item, collection or grouping of personal information about a data subject which is maintained and is retrievable by use of name or other identifier of the data subject. The term record shall not include personal information not used to make a determination about a data subject, such as:

(1) a telephone book or directory;

(2) a card catalog, book or other resource material in any library;

(3) a compilation of information containing names and addresses used exclusively for mailing agency information;

(4) personal information required by law to be maintained, and required by law to be used only for statistical research or reporting purposes;

(5) correspondence files; or

(6) information requested by the Department of Health which is necessary to answer unsolicited requests by the data subject for information.

(f) System of records means any group of records under the actual or constructive control of the department pertaining to one or more data subject from which personal information is retrievable by use of the name or other identifier of a data subject.


VOLUME A-1 (Title 10)